Early warning letters are sent to all students who have failed 50% or more of their enrolled units in a standard teaching semester.
The purpose of the letter is to:
The Faculty of Information Technology (FIT) mid-year intervention strategy will identify course-work students who commenced study in the previous year at mid-year (ie. July ) and who have failed 50% or more of their enrolled units during their first two semesters of study. Following the publication of semester 1 results, the Faculty will hold a Pre-Academic Review Committee (PARC) meeting and take appropriate action for students identified as failing mid year progress rules. The Committee will review each student’s case and make a decision regarding the student’s semester 2 enrolment. The Committee may allow students to:
Recommendations and academic conditions may include: reduced study load; consultation with the Course Director; and/or may refer students to university academic and support services.
All students reviewed by PARC will be considered to be under academic probation. If the Faculty’s end of year unsatisfactory progress rules are breached, students may be required to attend an Academic Progress Committee Hearing (which is like an interview) at the end of the year.
It is essential that you assess the reasons for failing progress rules to date and take any necessary steps to improve your academic performance. If you have not already sought assistance, the faculty strongly recommends that you take relevant preventative measures as soon as possible, for example:
In the Faculty of Information Technology, your academic progress for the academic year will be deemed unsatisfactory if:
If you do not meet the Faculty's progress rules, after the publication of results at the end of the year, you will be sent a Notice of Referral and Hearings. In this letter you will be asked to explain in writing why your results were unsatisfactory and why you should not be excluded from your course.
If you are sent such a letter, you will be expected to reply by the due date indicated and to make yourself available to attend a hearing of the Faculty's Academic Progress Committee. An email will also be sent to your student Monash email account alerting you to the importance of the forthcoming letter.
If you think you may have failed the faculty's progress rules and have not received any documentation by mail, please check your student email account to see if you have been sent an email from the faculty asking you to respond to a 'Notice of Referral and Hearing'. If this is the case, you can download the following document to respond.
Student Response form (pdf, 185kb)
Teleconference Application Form (pdf, 78kb)
Please refer to the Monash University Secretariat - Unsatisfactory Academic Progress website for the following documents and information:
Appeals Information
If you expect to be away from your normal postal address during December, January or February, you must provide the University with a postal address where you can be contacted during this period. It is your responsibility to ensure the University has your current postal address at all times. Failure to receive university notices will not be accepted as a ground for appeal against exclusion.
Please update your postal address via WES.
Under the exclusion and exclusion appeals process, students who are excluded by their faculty will have limited grounds on which to appeal the faculty's decision. Refer to the following websites for information on the Faculty and University Rules and Regulations:
International students on a student visa are advised that condition 8202 of their student visa requires that they maintain satisfactory academic progress. Failure to maintain satisfactory academic progress may place students in breach of this visa condition.
For information on the obligations of students under the Educational Services for Overseas Students (ESOS) Act , visit the Department of Immigration and Citizenship website.