This unit relates to the fundamental role of recordkeeping professionals in society - to provide access to recorded information in the form of essential evidence of social and organisational activity for business, commercial, governmental, social, and cultural purposes. It covers the role of recordkeeping in society and organisations, functional requirements for evidence, the formulation of recordkeeping policy, strategies and tactics, the establishment of recordkeeping regimes, business functional analysis, appraisal and disposal, the development of metadata schemas and their implementation in recordkeeping systems.
Minimum total expected workload equals 12 hours per week comprising:
(a.) Contact hours for on-campus students:
(b.) Study schedule for off-campus students:
(c.) Additional requirements (all students):
See also Unit timetable information
Leisa Gibbons
Consultation hours: Appointments arranged by email
Monash is committed to excellence in education and regularly seeks feedback from students, employers and staff. One of the key formal ways students have to provide feedback is through the Student Evaluation of Teaching and Units (SETU) survey. The University’s student evaluation policy requires that every unit is evaluated each year. Students are strongly encouraged to complete the surveys. The feedback is anonymous and provides the Faculty with evidence of aspects that students are satisfied and areas for improvement.
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In response to student feedback and staff review of this unit, 2-hour studio-style tutorials held in laboratory workrooms have been introduced to enable hands-on learning and peer interaction.
If you wish to view how previous students rated this unit, please go to
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| Week | Activities | Assessment |
|---|---|---|
| 0 | Review the Moodle site for the unit. In particular review the specifications for the Assignment 1 tasks. On campus students should also ensure that you are allocated to a tutorial. | No formal assessment or activities are undertaken in week 0 |
| 1 | Introduction to Archival Systems, Records, Evidence, Metadata and Other Key Concepts | |
| 2 | Recordkeeping Frameworks and Contexts: Part 1 | Assignment 1: Task 1 due 15 March 2015 |
| 3 | Recordkeeping Frameworks and Contexts: Part 2 | Assignment 1: Task 2 due 22 March 2015 |
| 4 | Recordkeeping Frameworks and Contexts: Part 3 | |
| 5 | No lecture or tutorial this week due to Good Friday 3 April 2015 | Assignment 1: Task 3 due 5 April 2015 |
| 6 | Archival Processes: Metadata Parts 1 & 2 | Assignment 1: Task 4 due 19 April 2015 |
| 7 | Archival Processes: Metadata Part 3 | |
| 8 | Archival Processes: Access and Use Part 1 | |
| 9 | Archival Processes: Access and Use Part 2 | Assignment 2A due 10 May 2015 |
| 10 | Archival Processes: Appraisal, Retention and Disposal Part 1 | Assignment 2B due 17 May 2015 |
| 11 | Archival Processes: Appraisal, Retention and Disposal Part 2 | |
| 12 | Archival Processes: Appraisal, Retention and Disposal Part 3 | |
| SWOT VAC | No formal assessment is undertaken in SWOT VAC. Assignment 3 due 14 June 2015, Week 14 | |
| Examination period | LINK to Assessment Policy: http://policy.monash.edu.au/policy-bank/ academic/education/assessment/ assessment-in-coursework-policy.html |
*Unit Schedule details will be maintained and communicated to you via your learning system.
In-semester assessment: 100%
| Assessment Task | Value | Due Date |
|---|---|---|
| Assignment 1: Discussion Tasks 1-4 | 25%: note up to 20% of this mark (5 marks) will be deducted for non-participation in related tutorials by on-campus students, non-completion of related tutorial exercises by off-campus students; and non-participation in discussion forums. | Task 1 due 15 March 2015; Task 2 due 22 March 2015; Task 3 due 5 April 2015; Task 4 due 19 April 2015 |
| Assignment 2: Metadata Project | 50%: note up to 20% of this mark (10 marks) will be deducted for non-participation in related tutorials by on-campus students, non-completion of related tutorial exercises by off-campus students; and non-participation in discussion forums. | Part A due 10 May 2015; Part B due 14 May 2015. |
| Assignment 3 Appraisal Project | 25%: note up to 20% of this mark (5 marks) will be deducted for non-participation in related tutorials by on-campus students; non-submission of related tutorial exercises by off-campus students; and non-participation in the related discussion forums. | 14 June 2015 |
Faculty Policy - Unit Assessment Hurdles (http://intranet.monash.edu.au/infotech/resources/staff/edgov/policies/assessment-examinations/assessment-hurdles.html)
Academic Integrity - Please see resources and tutorials at http://www.monash.edu/library/skills/resources/tutorials/academic-integrity/
On-campus students are expected to participate in all tutorials. Off campus students are expected to complete tutorial exercises and related discussion forums. The activities in these sessions are directly related to the assignments. Up to 20% of the marks for each assignment may be deducted if students do not meet this requirement.
Criteria for assessment:
1. Degree to which postings demonstrate understanding of recordkeeping concepts.
2. Participation in discussions of postings with other students.
3. Participation in tutorial exercises.
You will be assessed on the basis of:
1. Understanding, analysis and articulation of the project components.
2. Research and investigative effort.
3. Identification, coverage and use of relevant sources.
4. Presentation of findings, including citations and bibliography.
5. Participation in related tutorial exercises and discussion forum.
Further detailed guidelines will be provided.
You will be assessed on the basis of:
1. Understanding, analysis and articulation of the project components.
2. Research and investigative effort.
3. Identification, coverage and use of relevant sources.
4. Presentation of findings, including citations and bibliography.
5. Participation in related discussion forum and completion of related tutorial exercises.
Further details will be provided in the assignment specification.
Monash Library Unit Reading List (if applicable to the unit)
http://readinglists.lib.monash.edu/index.html
Types of feedback you can expect to receive in this unit are:
Submission must be made by the due date otherwise penalties will be enforced.
You must negotiate any extensions formally with your campus unit leader via the in-semester special consideration process: http://www.monash.edu.au/exams/special-consideration.html
Students are required to cite their sources and provide reference lists using a published standard for referencing academic papers.
See the Library Guides for Citing and Referencing at http://guides.lib.monash.edu/content.php?pid=88267&sid=656564
It is a University requirement (http://www.policy.monash.edu/policy-bank/academic/education/conduct/student-academic-integrity-managing-plagiarism-collusion-procedures.html) for students to submit an assignment coversheet for each assessment item. Faculty Assignment coversheets can be found at http://www.infotech.monash.edu.au/resources/student/forms/. Please check with your Lecturer on the submission method for your assignment coversheet (e.g. attach a file to the online assignment submission, hand-in a hard copy, or use an electronic submission). Please note that it is your responsibility to retain copies of your assessments.
All assignments and related tutorial exercises will be submitted online via the Moodle site.
Please check with your lecturer before purchasing any Required Resources. Limited copies of prescribed texts are available for you to borrow in the library, and prescribed software is available in student labs.
No specific software is required for this unit. You will need a browser to access the study materials on MULO, use electronic resources in the library, and to read and send email.
Limited copies of prescribed texts are available for you to borrow in the library.
Sue McKemmish et al. (2005). Archives: Recordkeeping in Society. (1st Edition) CIS, CSU, Wagga Wagga.
Note re prescribed text:
Purchase of the prescribed text Archives: Recordkeeping in Society is strongly recommended. It is available from the CITSU Bookshop, Monash University. You can order via post (28 Sir John Monash Drive, Caulfield East, Vic 3145), telephone (9571 3277), fax (9563 5948) or email (orders@citsu.bookshop.com.au).
Other references:
Electronically delivered course notes, resource material and internet references will be provided during the course, available from the unit website.
Books and electronic material available through the Caulfield campus library will be made available from a unit reading list.
Articles from the following journals are frequently cited:
Keeping up to date with the professional literature is an essential component of working in any field. It is recommended that you check on the availability of the key journals listed above via the Monash Library or at a library in your area. It is also recommended that you consider subscribing to Archives and Manuscripts. It will be assumed throughout FIT5087 that you have access to at least Archives and Manuscripts.
Jackie Bettington et al. (2008). Keeping Archives. (3rd Edition) Australian Society of Archivists, Canberra.
Monash has educational policies, procedures and guidelines, which are designed to ensure that staff and students are aware of the University’s academic standards, and to provide advice on how they might uphold them. You can find Monash’s Education Policies at: www.policy.monash.edu.au/policy-bank/academic/education/index.html
Important student resources including Faculty policies are located at http://intranet.monash.edu.au/infotech/resources/students/
The University provides many different kinds of support services for you. Contact your tutor if you need advice and see the range of services available at http://www.monash.edu.au/students. For Malaysia see http://www.monash.edu.my/Student-services, and for South Africa see http://www.monash.ac.za/current/.
The Monash University Library provides a range of services, resources and programs that enable you to save time and be more effective in your learning and research. Go to www.lib.monash.edu.au or the library tab in my.monash portal for more information. At Malaysia, visit the Library and Learning Commons at http://www.lib.monash.edu.my/. At South Africa visit http://www.lib.monash.ac.za/.